Extended Day – After School Club & Breakfast Club

Stewart Fleming Primary School provides an extended day service for the pupils of the school.  The extended day service is committed to providing a fair and open admissions system and good value service.  

The times are as follows:

• Breakfast Club: 7:45 – 9:00am
• After School Club: 3:30 – 6:00pm

Mr. Giles Dutton (Engagement & Enrichment Leader) manages the Extended Day Provision at Stewart Fleming Primary School.

Admissions for ASC and BC September 2024

Children that have attended ASC 23/24

All children that are currently on role at ASC will automatically retain their place and days into the next academic year.  Should you wish to make any changes to your child’s place for next academic year email: gdutton2.305@LGFLmail.org

Reception Cohort September 2024

A number of places are allocated at the start of each academic year for new Reception children. Places are allocated in accordance to the following criteria:

• Children of staff, Existing users and their siblings
• Date of application* but the school give priority to those who require the greatest number of sessions per week (i.e. 5 days p/week)
•  

All other applications inclusive of mid-year

Parents must complete an application form before their child/children can attend. These are available from the school office or on the school website.

When you have registered your child with the ASC or Breakfast Club, this reserves a place for your child to attend on the agreed starting date (if available). If there are no places available your child will be placed on a waiting list.

Places are allocated in accordance to the following criteria:

• Children of staff, Existing users and their siblings
• Date of application* but the school give priority to those who require the greatest number of sessions per week (i.e. 5 days p/week)

There is no guarantee that a place will become available.

Should parents choose to terminate their child’s place at ASC please be aware that you will have to re-register should you want them to re-join.

Payment of fees

Fees

All payments are made via Parentpay and must be made in the penultimate week of the half term for the half term ahead.

The Extended Day Service at Stewart Fleming School accepts payment via the Childcare Voucher. 

Refunds

There will be no credits, refunds or alternative sessions for sessions booked but not used, even in the case of your child being off school sick. However, if the school cancels the club, a refund will be offered or the chance to carry payment forward into the next week.

Termination of place

Stewart Fleming Primary School reserves the right to terminate any child’s place if:

▪ Any fees remain unpaid (Please see Debt Recovery Policy for more info on school procedures)

▪ Parents breach any section of the agreement

▪ The safety/enjoyment of other children is being compromised

 ▪ The school deems such action as necessary

Arrivals and Departures

The safe arrival and departure of the children in our care is paramount. Staff will ensure that an accurate record is kept of all children in the Clubs, and that any arrivals or departures are recorded in the registers. The registers are kept in an accessible location on the premises at all times. In addition, regular headcounts are carried out during the session

Breakfast Club

Breakfast club opens at 7.45am. Entry is through the EYFS school office (via Warwick Road).

Upon arrival parents/carers must accompany children into school and sign their child in with a member of the Breakfast club team.   Registration will take place in the hall. Children will get a choice of hot breakfast, cereals, bagels and fruit to begin their day.

Parents/carers are responsible for informing the Mr. Dutton (Breakfast Club Leader) of any dietary requirements. After the children have eaten, they will have the opportunity to get involved in a number of activities. These include:

 ▪ Board games

▪ Lego or construction games

▪ Comics or books

▪ Craft, drawing, puzzles

▪ Homework club

 At 8.45am children will collect their belongings and go to class. Younger children or those who are identified as having difficulties will be escorted by staff.

After-School Club

Children attending ASC will be collected directly from their classrooms by the After School Club worker for registration. Any children attending after school extra-curricular clubs will be collected by the member of staff running their activity. They will then be taken to After School Club for registration once the activity has concluded. If a child is booked into the Club but does not attend registration, we will check whether the child was present at school that day. If the whereabouts of the child is not known, staff will immediately inform the designated contact at the school and take the following steps:

 ▪ All staff on the school premises will conduct a thorough search of the premises and surrounding areas

▪ Contacts listed on the registration form will be contacted

▪ Police may be notified

 Children can only be collected by an adult who has been authorised to collect them on their registration form or who is on the main school dismiss list. Parents/carers must inform the school in advance if someone who is not listed on the registration form is to collect the child. Staff will contact the main parent/carer for confirmation if they have any concerns regarding departures.

Children will not be allowed to leave alone.

The Club 6.00pm for children registered for extended hour service. There is no facility for an extension to this time. Parents/carers must notify the school if they will be late collecting their child

If the school is not informed of late collection, then parents/carers may be charged a late collection fee. The cost for picking children up late after 6.00pm will be a fee of £5 for every 5min over time. This charge is to discourage people from arriving after scheduled collection time and should not be seen as a charge permitting late collection. When late collection occurs regularly we reserve the right to withdraw access to the club.

If fees are not paid, school will write to the parent/carer, requesting payment. If the parents or carers are having difficulty making the payment on time we recommend that they arrange a meeting with Mr Dutton as soon as possible. Where there is no explanation for repeated late payment, the parents/carers will be contacted to discuss payment options. A formal warning may be issued informing the parent/carer that continuing to make late payments will result in their child’s place being withdrawn.

The children will be offered a light snack and drink. Parents/carers are responsible for disclosing any dietary requirements for their child/children on the registration form. Activities are always pre-planned and an example is detailed on the school website.

Safeguarding and Health and Safety

The Breakfast and Afterschool club follow the school’s Safeguarding Policy, a copy of which is on the website. In accordance with safeguarding arrangements, all staff involved in the running of the Breakfast and After School Clubs have current Enhanced DBS clearance. Both clubs also have staffs who have been trained in Paediatric First Aid. Parents/carers should not go past the registration point in the open plan area when dropping children off or collecting them without the express permission of club staff.

Staffing

Staffing follows a ratio of 1:10.   If a member of staff is absent.  There is always a member of the Senior Management Team contactable to support in case of emergencies or other incidents until the After School Club closes at 6.00pm.

Other Policies

The Breakfast Club and After School Club follow all other school policies (i.e. Health & Safety Policy, Fire Safety Policy etc)

Accidents and Illnesses

In the event of a child falling ill or having an accident, normal school policy and procedures will be followed and parents will be contacted as soon as possible. Basic first aid will be given by a qualified member of staff and Medical Tracker will be completed.

Medication

The Clubs follow the school’s Supporting children with Medical Conditions in School policy, which includes guidance and procedures on medicines in school and individual health care plans (IHCPS), and Asthma policies and procedures. These are available from the Club Leaders on request or can be found on the school website.

Equal Opportunities

We are committed to taking positive and proactive steps to ensure that we provide a safe, caring and welcoming environment, which promotes and reflects cultural and social diversity and is equally accessible to all. We adhere to the school’s Equalities policy.

After school club welcomes children with special educational needs (SEND). All pupils need to be able to access the activities and behaviour expectations of after school club within the allocated ratios. If a pupil has SEND needs and requires an additional adult to support, parents will need to apply for additional funding through DLA.

Complaints

All complaints will follow the school’s complaints policy, which can be found on the school website.